RESERVATIONS Vancouver Island Sea Kayaking Tours with Coast Mountain Expeditions
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Reservations & Information for Sea Kayak Tours with Coast Mountain Expeditions
We’re happy to answer questions about our kayak trips – and we can also provide information about getting here, and other things to do in the area. We're available by email or phone; day and evening calls are welcome! We can also help you reserve accommodation and activities at Discovery Islands Lodge.
To Reserve Your Kayak Trip:
- Confirm space is available on the tour you want - just give us a shout by phone or email.
- Pay Deposit. $500 Cdn confirms each space, with payment by e-transfer, Mastercard, VISA, or cheque. Balance of payment is due 60 days before trip start.
- Complete the trip Registration-Medical Form (below) for each trip participant.
The information you provide on this form helps us be fully prepared for your time here. Feel free to add any relevant details and talk with us if you have questions or concerns about anything, including physical demands or your ability to participate. The Online Registration-Medical Form is easy. If you prefer to print and mail your form, use this version: Print & Mail Registration-Medical Form
Please read the LIABILITY WAIVER . You will be asked to sign it when you arrive. Parent or guardian must sign the medical and waiver form. If not accompanying a minor, please provide a letter of endorsement.
Cancellation: Cancellations aren’t fun for anyone! If you must cancel, we will do our best to fill your vacated space. If we can re-book your space, then only the handling fee will apply. In any case, we recommend trip cancellation insurance* which you can purchase from any travel agent at time of registration. Our cancellation charges include tax and apply from the date we are advised of your cancellation. Prior to the trip:
90 or more days—full refund less $200 handling fee per person.
89-60 days—loss of deposit.
59-42 days—50% of total price
41-0 days—forfeit total price
*Some credit cards include trip cancellation insurance.
Reservations may be cancelled if balance of payment is not received by the due date.
Safety & responsibility: Since 1987 we’ve shared our big backyard with thousands of participants on guided kayak daytrips and multiday tours in the Discovery Islands and mainland fjords. We travel in areas local to us and we are very familiar with this remote inland archipelago, its weather and sea conditions. We have a perfect safety record with no serious injuries or incidents, and we have never been involved in litigation. We make every reasonable effort to ensure participants a safe journey: our guides are highly skilled and experienced and our high quality equipment is well maintained. We also encourage participants to develop skills and awareness that will lead to self-confidence and healthy independence.
Disclosure and disclaimer of liability - the fine print: Though we take every reasonable precaution, the territory in which we operate is remote and rugged wilderness. Although they are rarely encountered, we share the habitat of wolves, bear, cougar and other wild creatures. Weather conditions can be extreme and are not always reliably predicted. Therefore, for safety or any other reason, Coast Mountain Expeditions Ltd. reserves the right to, without penalty, withdraw or alter any itinerary or service. All arrangements made on behalf of Coast Mountain Expeditions Ltd. are on the condition that we will not be held responsible for any reason whatsoever, including negligence, for injury, illness, death or accident to participant or clients, or damage to or loss of personal property, or for time or expense incurred, or for any irregularity which may be occasioned through acts of any persons and/or company connected with or otherwise engaged in carrying out the services described and in connection herewith. On advancement of deposit to Coast Mountain Expeditions Ltd., the participant agrees to the terms and conditions above and agrees be a cooperative part of the trip group and follow direction from the trip leaders.
In case of emergency: Be sure your personal insurance is adequate to cover expenses caused by accidents in remote locations. We are trained in wilderness first aid and have emergency supplies and equipment; however, Coast Mountain Expeditions Ltd. assumes no liability regarding provision of medical care, and in the event of an unscheduled evacuation, we may expect costs to be paid by the participant. Everyone will sign a liability waiver (see above) prior to participating in kayaking and adventure activities.
For our sea kayaking Vancouver Island BC tours Coast Mountain Expeditions relies on high quality, well-maintained equipment. We use mostly single fibreglass sea kayaks and have many popular kayak designs to accommodate individual preference and assure comfortable paddling. Comfortable & sleek double sea kayaks are also available.
Top quality kayaks, paddles, spray skirts, PFD’s (lifejackets), charts & compass, kayak camp-kitchen, radio & safety equipment, wilderness first aid supplies, good 2-person tents, delicious wholesome food, boat transportation, eco-lodge accommodation, and excellent certified guides. We supply 2 dry bags for each participant.
Your Packing List
• Daypack (for tours that include hiking)
• Sleeping bag & sleeping pad (rentals available)
• Pants: long and short, quick dry*
• Shirts: long sleeve quick dry* and short sleeve or t-shirt(s)
• Warm sweater or fleece jacket
• Raingear/windbreaker: (a priority:) waterproof jacket & rain pants
• Hat(s) for sun and rain
• 2 Towels & Bathing suit
• Gloves: bike gloves are good for blister/sun protection; neoprene for cold weather trips
• Water shoes: good fitting sport sandals or any shoe with grip - not flip-flops!
• Comfy dry-shoes: for short hikes and in-camp
• Socks: for blisters, bugs, warmth
• Personal clothing, toothbrush, etc.
• Sunglasses (essential)
• Sunscreen (good protection essential)
• Spare prescription glasses, if worn
• Medications (report use to trip leader)
• Water bottle: 1-litre, unbreakable
• Eating utensils: cup, bowl, cutlery
• Waterproof bags for your gear: smaller bags (10-15 litre) fit hatches best. You can make a good 'dry bag' with a garbage bag inside a cloth stuff sack.
• Camera (Bring a waterproof camera bag or plastic container—tupperware works!)
• Insect repellent: its not usually buggy here, but if you are the group bug-magnet...
• Book, small game, good jokes...
• Tips/money: Your trip is all-inclusive, but you may wish to consider a gratuity for your guides. We also have some books, local souvenirs and t-shirts/caps for sale.
For British Columbia kayak trips, quick-dry* synthetic shirts and pants are best.
Cotton clothes can be damp and uncomfortable for kayaking - dry cotton clothing for around camp is fine.
Synthetic fleece or wool provide warmth, especially when combined with a wind/rain shell.
Bring several smaller stuff sacks - 10L 'sleeping bag size' is good. Kayaks have adequate storage space, but the hatch openings are small.
If you have any questions about packing for your BC kayaking trip, please contact us!